VIDEOSURGERY AND OTHER MINIINVASIVE TECHNIQUES

www.videosurgeryjournal.com

Dear readers, our magazine has changed its publisher.

Please submit all new articles

to the Editorial Manager system: https://www.editorialmanager.com/vomt/default2.aspx.

Read the publication rules on our new website:

https://www.mp.pl/videosurgery/for-authors/

GUIDELINES FOR AUTHORS

Videosurgery and Other Miniinvasive Techniques (VSJ) serves as a forum for exchange of multidisciplinary experience in fields such as general surgery, oncology, bariatric surgery, thoracic surgery, urology, gastroenterology, anaesthesiology and radiology, as well as other branches of medicine dealing with video and miniinvasive techniques (except gynaecology, ENT, cardiac surgery, neurosurgery, and orthopaedics, unless these are meta-analyses or randomized controlled trials). We also accept papers discussing implementation of new technologies in videosurgery, endoscopy and all miniinvasive techniques.

We encourage you to submit meta-analysis reviews, which are prioritized by VSJ editors and published in a special section, "Reviews in surgery".

Videosurgery and Other Miniinvasive Techniques accepts:

• original papers;
• review papers;
• randomized controlled clinical studies;
• prospective case-controlled studies;
• retrospective case-controlled studies;
• substantive retrospective series;
• meta-analyses;
• review papers based on case studies;
• technical notes – concern descriptions of brand new surgical techniques or extremely rare and interesting procedures relating to videosurgery or other miniinvasive technique; these short reports must contain a brief clinical or experimental account of their use; please note that no more than 4 authors’ names should be listed in case studies and short report papers as well.

Videosurgery and Other Miniinvasive Techniques does not accept typical case reports.

CLINICAL FORUM

On June 1, 2021 VSJ launches a new discussion platform in the journal. We invite all MIS surgeons to rapidly submit for publication:

- small forms describing unusual clinical situations related to their practice,

- short clinical comments relating to any publications in VSJ, including the clinical situations described above

- brief communications or preliminary results of original studies that deserve rapid publication

- your personal opinions as part of a larger discussion on the VSJ publication

- letters concerning the topics described above

- please note that it is not for case reports.

All articles submitted to the discussion platform must be tagged as CLINICAL FORUM – EDITORIAL MATERIALS.

All the above articles will be published in a special mode in the very next VSJ issue and indexed in databases. They will be subjected only to reviews assessing the correctness of their editorial form.

The publication fee is 800 Euro – paid after acceptance.

Manuscript requirements:

The main body of the manuscript should not: contain an abstract, exceed 500 words and 5 references (if applicable). A special format is not required. A maximum of 4 authors and only 1 figure containing a maximum of 4 separated parts are allowed. A figure legend should contain all information needed for the explanation of the figure.

We reserve the right to reject the paper promptly and without specific explanation if the paper is outside the scope of the journal, brings no novelty or has obvious flaws.

The quarterly is edited in English.

Manuscripts should be submitted only on-line to the Editorial Office by the electronic Editorial System of Videosurgery and Other Miniinvasive Techniques.

Manuscripts sent by post or email will not be accepted.

The Editorial System panel provides step-by-step instructions to enable the authors to supply appropriate details and upload appropriate files. All articles should be submitted in English.

The title of the paper, the authors' details and their affiliations and in English, the key words and the type of the paper are entered in the relevant fields of the panel.
The text of the paper is then uploaded as a separate file.

!!!Please do not provide the authors’ details (personal details and institutional affiliations) in the file containing the text of the paper, as the reviews are anonymous: the reviewer does not know who has authored the paper, and the authors do not know who has reviewed their paper!!!

All submissions MUST include a cover letter stating:

1. The data in the manuscript are original and the manuscript is not under consideration elsewhere;

2. None of the manuscript contents have been previously published except in abstract form;

3. All authors have read and approved all versions of the manuscript, its content, and its submission to Videosurgery and Other Miniinvasive Techniques;

4. The corresponding author's address, telephone, fax, email (email address required).

5. Count of words of paper, numbers of tables and figures.

The manuscripts are peer-reviewed.

Each submission is subject to review by two selected experts in the area. The review process is fully anonymous.

The Editorial Board also ascertains whether the papers fall within the scope of the journal and reserves the right to reject papers which do not satisfy this condition.

The submission should be accompanied by a Publishing Contract (available on-line) stating that the manuscript has not been published previously, and that it has not been submitted for publication in another journal (with the signatures of all the authors). A declaration of copyright transfer to the Fundacja Wideochirurgii should follow in a similar way immediately after an article is accepted for publication (Copyright transfer agreement).

A scanned (jpg or pdf format) Author's statement must contain handwritten signatures of ALL authors.

Copyright: The rights to the article are usually transferred by the authors to the owner of the journal, who makes it available under the Creative Commons license. However, if the author does not want to transfer the copyright to the publisher, he/she may contact the editorial office and set separate rules - under which the editorial office may publish an article in the journal. For the detailed information, please contact with editorial office.

Author statement [PDF]

Manuscript

The manuscript should be written in normal, plain font (12 point) for text, double-spaced, with 2.5 cm margins on both sides. Text must not be formatted. Tables and figures should be sent in separate files, and they should be listed with titles at the end of the manuscript main file. Similarly, the title page should be put in a separate file and not repeated in the main file of the manuscript.

The maximum number of authors allowed for a paper is 12 except technical notes and other small forms (max. 4).

Persons claiming authorship must meet all of the following 3 conditions:

1) The authors made substantial contributions to the study conception and design and/or acquisition of data and/or analysis of data and data interpretation.

2) The authors participated in drafting the manuscript.

3) The authors give final approval of the version to be submitted and any revised version to be published.

Every manuscript MUST be arranged as follows:
1. Introduction
2. Aim
3. Material and methods: identify the methods, apparatus (give the manufacturer's name and address in parentheses), and procedures in sufficient detail to allow other workers to reproduce the results. Give references to established methods, including statistical methods; identify precisely all drugs and chemicals used, including generic name(s), dose(s) and route(s) of administration.

4. Results should be presented in a logical sequence in the text; do not repeat in the text all the data in the tables or illustrations; emphasize or summarize only important observations and only the most important conclusions must be stated.

5. Discussion
6. Conclusions
7. Disclosures section should appear in the manuscript as a separate section immediately before the references. If the authors have nothing to disclose, state this in the section (before References).

8. References The references in the text body should be numbered consecutively in the order in which they are cited; the numbers should be given in square brackets [ ].

The list of references at the end of an article should indicate the authors’ surnames and initials (if there are more than four authors, names of the first three authors should be followed by et al.), title of the paper, abbreviated journal title (as in Index Medicus), year of publication, volume number, and pages.

Book chapters and monographs should be identified using the author’s surname and initial, title of the chapter, title of the book, the surname(s) and initial(s) of the editor(s) of the volume, name of the publisher, place of publication, year, volume and pages.

Authors are advised to carefully verify citation details.

Examples of correct references:

Journal article: Jagielski M, Smoczyński M, Szeliga J, et al.. Various endoscopic techniques for treatment of consequences of acute necrotizing pancreatitis: practical updates for the endoscopist. J Clin Med 2020; 9: 117-23.

Book: Franklin MA. Thoracoscopy. MTP Press. Lancaster, UK 1986.

Book chapter: Bron JD. Early events in the infection of the arthropod gut by pathogenic insect viruses. In: Invertebrate Immunity. Ed. K Maramorosch, RE Shope. Academic Press. New York, San Francisco, London 1976; 80-111.

To find the most recent articles of the quarterly Videosurgery for the last 3 years, please enter key words into the "SEARCH" box which is on the main web page of the Videosurgery Journal.

This journal should be cited in lists as Videosurgery Miniinv.

Tables, figures and photographs

Each table should be placed on a separate page, and numbered using Roman numerals reflecting the order in which the tables appear in the text body.

Figures and photographs should be placed on a separate page, numbered with Arabic numerals, and identified with the author’s name and paper title. The top of each figure should be identified. Figures should be submitted in an electronic format: .cdr, .tif, .jpg, jpeg or .eps. Photographs submitted to the journal in an electronic format should have a resolution of 300 dpi and be saved in a .tif or .jpg file.

Other manuscript requirements:

Only international drug names should be used.

When publishing data, the author(s) should bear in mind the requirements of the Declaration of Helsinki (an international medical ethics act, signed in 1975, which stipulates that it is prohibited to name the patients or give their initials or hospital record numbers). The ethical committee’s declaration of approval for the study, along with the patients’ informed consent, should be included in the Materials and methods section for all papers in which the diagnostic and therapeutic actions do not follow standard procedures. For photographs, the patient’s written permission to publish must always be obtained.

Abbreviations should always be defined upon their first mention in the text (also applicable to abstracts). Except for exceptional situations, no abbreviations should be used in the title of the paper.

The results of laboratory studies and the relevant standards and standard deviations should be expressed using SI units.

Proofs

Authors should keep a copy of their article, as proofs will be sent to them without the manuscript. Corrections to the proofs should be restricted to printer’s errors only; other alterations will be charged to the authors. In order to maintain rapid publication, proofs should be returned within 48 hours after receipt, preferably by fax, courier mail or e-mail. If the Publisher (Termedia sp.z.o.o.) receives no response from the authors after 5 days, it will be assumed that there are no errors to correct and the article will be published.

The authors will be provided with 1 copy of the journal free of charge, and the complete article (printout version) in the PDF format will be included on the Internet sites.

Fast-track processing

To facilitate a speedy turn-around when a rapid decision is required, Videosurgery and Other Miniinvasive Techniques (VSJ) offers a review and publishing track which aims at reviewing and publishing extra-fast (outside the holiday period – July, August, December).

Authors who want their manuscript to be evaluated in the fast-track mode must indicate this on the very first submission of the paper. If the authors request and pay for the fast-track review and publishing, they are guaranteed:

– In 5 days after submitting a fully correct (in accordance with the VSJ rules) manuscript and registering payment of an initial fee – the initial editorial decision of further manuscript evaluation (remember to check carefully the instructions for authors to avoid the need for any editorial corrections or paper rejection).

– In 2 weeks plus any time of the author’s reply to the initial editorial decision, after submission (plus any additional holidays within that period) – peer-review comments and the final decision (acceptance of manuscript, the paper needs some minor or major corrections, rejection of manuscript).

– Only if the paper is finally accepted, publication of your paper online within 3 weeks plus any time of the author’s reply to the final decision (plus any additional holidays within that period) after total fee payment and in the very next VSJ paper issue.

Fast-track must be requested exactly at the time of submitting the article to the Editorial System. The fast-track initial processing fee is 500 Euro, paid on submission.
The fast-track initial processing fee is not refundable. The fast-track initial fee does not guarantee peer review. We reserve the right to reject the paper promptly and without external review if the paper is outside the scope of the journal or has obvious flaws. We will not refund the fast-track initial fee as long as we keep our promise to make this decision within 2 weeks (well known as the editorial “desk review”).

We reserve the right not to refund the fast-track initial fee if the authors do not resubmit their manuscript with any corrections required by reviewers within the stipulated time.

We reserve the right to refund the fast-track initial fee and process the manuscript in the regular submission track if we are unable to meet the deadline due to a delayed peer-review report or other issues beyond our control.

Fast-track processing is not available during holiday months – July, August, December.

Please be informed that if the author decides not to publish the work, which has already been accepted and paid for, the fee paid will not be returned for reasons beyond the Publisher’s control.

• Authors receive no reimbursement for publishing in Videosurgery and Other Miniinvasive Techniques, with the exception of papers commissioned by the editors.

• The editors accept no responsibility for the contents of the advertisements and announcements.

• The author will be notified of the acceptance or rejection of the paper by electronic mail.

Upon receiving the text, the first author (or one of the co-authors) should authorize it within 48 hours by contacting the Publisher Termedia by electronic means. If an authorization is not submitted within this deadline, the Publisher will assume that the authors endorse the text as it is.

Publication charge

Please note that there is an obligatory charge (1400 EURO) for each manuscript submitted after October 1, 2022 and accepted for publication in Videosurgery and Other Miniinvasive Techniques. Termedia sp. z o.o. does not pay bank transfer costs.

There are no additional charges for colour photographs and other graphics.

All fees paid before October 1st 2022 for accepted manuscripts, according to the old rates, are valid.

Authors should send us proper postal and e-mail addresses and all necessary data for the invoice including the editorial number of your publication.

We shall send an invoice for payment after articles are accepted for publication. During the bank transfer please indicate your name in addition to the editorial number of the paper.

(e.g. John Smith, Videosurgery No. VOMT-00030-2013-01).

The total fee for manuscript processing in fast track submitted after October 1, 2022, is 2300 Euro (initial fee 500 Euro + 1800 Euro after acceptance).

Table of the payment (only in EUR):

PayPal (EUR) is the preferred way of payment. However, if this is impossible, payments can be made directly to the following bank accounts:

Payment in EUR:

PL 21 1090 1359 0000 0001 0601 0708

Termedia sp. z o.o.

ul. Kleeberga 8

61-615 Poznań

SANTANDER POLSKA S.A.

- SWIFT: WBKPPLPP

- amount: 800 EUR

- title: Publication fee for (e.g. John Smith, Videosurgery No. VOMT-00030-2013-01)

*Termedia Sp. z o.o. does not pay bank transfer costs.

The fee applies only to the cost of preparing/developing the article for publication in the journal. The fee has no effect on the acceptance of the article for publication. All articles submitted by the editorial system are reviewed by independent experts outside the editorial office and based on their opinions are accepted or not for publication.

Please be informed that if the author decides not to publish the work, which has already been accepted and paid for, the fee paid will not be returned for reasons beyond the Publisher’s control.

The journal applies procedures ensuring the originality of manuscripts in accordance with the criteria of the ICMJE (International Committee of Medical Journal Editors) and WAME (World Association of Medical Editors). Therefore it is also necessary to provide information on the scope of input of each author to the publication, among others who is the author of the concept of the study, assumptions, methods, study protocol, and the like, as well as on the affiliation of each of the authors. The editorial office observes the highest standards of scientific publication and the cooperation with authors is based on the transparency of information on the actual input of persons/institutions in the development of the publication. All cases of ghostwriting and guest authorship will be liable for customary penalty as an indication of scientific negligence.

Review process

The registered manuscripts are sent to 2-3 independent experts for scientific evaluation. Submitted papers are accepted for publication after a positive opinion of the independent reviewers. Videosurgery and Other Miniinvasive Techniques uses a double-blind review process in which authors do not know the identity of their reviewers, nor do the reviewers know the identities of the authors.

Conflict of interest

Authors are expected to describe sources of the research funding, the role of any sponsor in planning, executing and analysis of the study, and the influence (bias) the funding organization had on the content of the article. Other relationships (such as employment, consultancies, stock ownership, honoraria, paid expert testimony) providing potential sources of conflict of interest in relation to the submitted article should also be revealed.

Ghostwriting, guest authorship and plagiarism policy

Videosurgery and Other Miniinvasive Techniques has procedures in place to prevent ghostwriting, guest authorship, and plagiarism.